What to Prepare for a Sourcing Trip to Vietnam
Vietnam has become one of the most dynamic sourcing hubs in Asia, offering everything from agriculture to textiles, handicrafts, and manufacturing. If you’re planning a sourcing trip to Vietnam, preparation is key to making your journey productive and stress-free. Below are the essentials you need to prepare before you go.
Travel Documents
- Valid Passport & Visa: Ensure your passport is valid for at least 6 months. Most buyers will need a business visa (DN1 or DN2) to attend factory visits or trade fairs.
- Invitation Letter: If you’re joining a sourcing tour with VSHub, we can assist with providing an invitation letter for visa applications.
- Business Cards: Always carry professional cards with your company name, email, and phone number for supplier introductions.
Business Preparation
- Clear Sourcing List: Define what products or materials you’re looking for. This helps maximize factory visits.
- Budget Planning: Have an estimated budget ready, including potential order quantities and price ranges.
- Supplier Research: Pre-select suppliers you want to visit with the help of VSHub’s sourcing team.
- Sample & Specification Documents: Bring product drawings, photos, or samples to ensure clarity when discussing production.
Practical Essentials
- Local Currency: Vietnam uses the Vietnamese Dong (VND). While credit cards are accepted in major hotels, cash is often preferred in factories or rural areas.
- Translation Support: English is widely spoken in big cities, but for factory visits in provinces, it’s best to have an interpreter (VSHub can arrange this).
- Appropriate Clothing: Light, breathable clothes are recommended, but for factory meetings, wear business-casual. Closed shoes are often required when touring production floors.
Health & Safety
- Vaccinations & Medicines: Check your doctor’s advice on travel vaccines. Bring any prescribed medicine and a small first-aid kit.
- Travel Insurance: Always ensure you’re covered for health, accidents, and cancellations.
- Emergency Contacts: Save important numbers such as your embassy, local contacts, and VSHub’s support hotline.
Technology & Communication
- Local SIM Card: Affordable and easy to get at the airport for internet and calls.
- Translation Apps: Google Translate works well for quick communication in markets or rural areas.
- Portable Wi-Fi: For business travelers who need reliable internet during tours.
Cultural Etiquette
- Politeness Matters: A warm smile and respectful greetings go a long way in Vietnam.
- Small Gifts: Bringing a company-branded souvenir for suppliers can create a positive impression.
- Punctuality: Meetings are generally on time, so try to arrive promptly.
Partner with Experts
Instead of navigating everything alone, consider joining a VSHub Sourcing Tour. We handle factory appointments, translation, logistics, and export advisory — allowing you to focus on what matters: building reliable partnerships.
Final Thoughts
Traveling to Vietnam for sourcing is an exciting opportunity, but success comes from preparation. From documents and budgeting to cultural etiquette and logistics, a well-planned trip ensures you find the best suppliers and maximize your investment.
